Data protection

Contents

1. Our data protection principles
2. How secure is your data?
3. What is mandatory information or mandatory fields?
4. What is your data processed for?
5. Badge scanning
6. Right of objection and cancellation at any time
7. Our data protection officer
8 What are cookies and what are they used for?
9. Web tracking
10. Logging
11. Social media
12. Data protection information for photo and video recordings at our conferences and congress fairs
13. Video conferencing software
14. Surveys
15. Use of the "Robotix Impact Summit 2026" app
16. How can you exercise your data protection rights?
17. Changes

1 We are responsible for your data

As a visitor to our website, you expect a high level of quality and expertise not only from our events but also from us when processing your personal data.

We are responsible for the handling of your data, which we process according to your wishes and in accordance with the provisions of the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). Personal data is data by which you can be identified or are identifiable. Your personal data will only be processed by us if this is permitted by law or if you have given your prior consent.

WeManagement Circle AG, Düsseldorfer Str. 38, 65760 Eschborn/Ts., Germany, and our service providers who process your data on our behalf for the purposes specified below (hereinafter: Management Circle, we).

Our service providers include, for example, printers, lettershops, call centres, internet service providers and data centres. Our service providers are prohibited from processing your data for purposes other than ours or for themselves.

We also co-operate with our partner companies from the Management Circle Group (including Management Circle AG and Haub + Partner GmbH) to provide professional development opportunities.

In addition to the above postal address, you can also contact us by e-mail at info@managementcircle.de.

It is important to us that you can find out at any time from the following information which personal data is collected during your visit to our website and when you make use of our services and offers and how we subsequently process this data.

2 How secure is your data?

We take technical and organisational security precautions to protect your personal data against accidental or intentional manipulation, loss, destruction or access by unauthorised persons and to ensure the protection of your rights and compliance with the applicable data protection regulations of the EU and the Federal Republic of Germany (Art. 32 GDPR).

The measures taken are intended to ensure the confidentiality and integrity of your data and to ensure the availability and resilience of our systems and services when processing your data in the long term. They are also intended to restore the availability of the data and access to it quickly in the event of a physical or technical incident.

Our security measures also include the encryption of your data. All information that you enter online is technically encrypted and only then transmitted. This means that this information cannot be viewed by unauthorised third parties at any time.

Our data processing and security measures are continuously improved in line with technological developments.

Our employees are of course obliged in writing to maintain confidentiality and to comply with the data protection requirements of the GDPR.

3. What is mandatory information or mandatory fields?

If certain data fields are labelled as mandatory fields and/or marked with an asterisk ( * ), the provision of this data is either required by law or contract, or we require this data for the conclusion of the contract, the desired service or the stated purpose. The provision of data is of course at your discretion, even in the mandatory fields. Failure to provide this data may mean that the contract cannot be fulfilled by us, the desired service cannot be provided or the stated purpose cannot be achieved.

4. What is your data processed for?

a. Enquiries

We process your data to process your enquiry. The communication of address and telecommunication data marked as mandatory is necessary in order to be able to process and respond to your enquiry.

As a rule, we store your enquiry with your details after answering the enquiry as a commercial letter for 6 years (Section 257 (4) HGB, Section 147 (3) AO, Art. 6 (1) c GDPR).

b. Online account

We process your required registration data as well as the other data voluntarily provided in the context of your use for the creation and use of your online account (Art. 6 para. 1 b GDPR).

We store the registration details for your online account until you cancel your online account, provided that there are no legal storage obligations to the contrary, e.g. due to your participation in events (see c.).

c. Participation in events

We initially process the information you provide to us when you register for an event in order to organise the event and issue an invoice (Art. 6 (1) b GDPR). The provision of data marked as mandatory is required for your participation and invoicing. The voluntary provision of further data makes it easier for us to process your participation request.

We store your data from participation in events and the associated documents (e.g. commercial letters, invoices) for six years (Section 257 (4) HGB) or ten years (Section 147 (3) AO) in accordance with the statutory requirements after conclusion of the contract in accordance with the statutory provisions (Art. 6 (1) c GDPR).

We also process your data from participation in events for postal advertising and customer analyses (see d. below).

d. Digital participant confirmations and certificates

We create digital certificates and participant confirmations with Virtualbadge.io. Virtualbadge.io is a company of FutureNext GmbH based in Germany (Julius-Harty-Straße 1, 68163 Mannheim). We have concluded an order processing contract with FutureNext GmbH, which ensures that the service provider processes your personal data in compliance with the GDPR and in accordance with our instructions. The data collected includes in particular

  • First name and surname of the badge recipient
  • E-mail address of the badge recipient
  • Seminar and badge ID
  • IP address

The use of Virtual Badge is based on our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR. Your personal data for the creation of digital certificates and participant confirmations will remain with us until the purpose for data processing no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, provided that there are no legal or contractual retention periods to prevent deletion.

e. Advertising

Postal advertising and customer analyses
We process the data from your participation in events and other data collected outside the Internet to the extent permitted by law for advertising by post for professional development offers, including from our partner companies in the Management Circle Group, and for our customer analyses (Art. 6 para. 1 f GDPR). Our analyses are regularly pseudonymised on the basis of a customer number. This procedure also applies to any other form of data collection directly from the data subject (e.g. downloads).

If the address data was not collected directly from you, it comes from publicly accessible sources (e.g. the Internet).

Telephone callback service and telephone advertising
If you make use of our callback service with your express consent, which can be revoked at any time, we will inform you once by telephone at the date/time you have chosen on the topic you have specified (Section 7 para. 2 no. 2 UWG, Art. 6 para. 1 a GDPR).

We process your mandatory information when you give your consent in order to be able to contact you personally.

If you give us your consent online, your IP address will also be recorded and stored for documentation purposes (Art. 7 para. 1, Art. 6 para. 1 c GDPR).

We also inform our event participants by telephone about the Management Circle Group's professional development programmes (Section 7 (2) No. 2 UWG).

Email advertising
With your express consent, which can be revoked at any time, we will inform you by email about continuing professional development offers from us and our partner companies in the Management Circle Group (Section 7 (2) No. 3 UWG, Art. 6 (1) a GDPR).

If you have provided us with your e-mail address in connection with your participation in one of our events, we will also inform you by e-mail about other events that are similar to those you have booked (Section 7 (3) UWG). You can of course object to this at any time at basic rates (see below).

We process your mandatory information when you give your consent in order to be able to address you personally.

To obtain your consent for e-mail advertising, we use the so-called double opt-in procedure online to prevent our e-mail advertising from being sent to e-mail addresses of persons who have not requested it. Your IP address is also recorded and stored for documentation purposes (Art. 7 para. 1, Art. 6 para. 1 c GDPR).

If you send us your consent by post, we will also store it as a scan or in the original for documentation purposes (Art. 7 para. 1, Art. 6 para. 1 c GDPR).

Storage period for advertising
We store your data collected for advertising purposes until we receive a revocation of your consent or your objection to the processing of your data for advertising purposes (see section 6.).

Change of purpose
If we change the purposes of processing over time, we will inform you in advance by updating this data protection notice.

f. Online applications

If you apply for one of our job vacancies (Section 26 BDSG), on your own initiative or as a referee (Art. 6 para. 1 b GDPR), we will process your address, telecommunications and application data exclusively for the purpose of processing your application. The provision of your address and telecommunications data marked as mandatory fields is necessary in order to be able to contact you about your application.

If the application process for your job offer ends without employment, your data will regularly be stored for another six months for documentation purposes and then deleted or destroyed along with the documents sent to us, unless you have given us your consent to use the data for future application procedures (Art. 6 para. 1 a GDPR).

g. Extended storage periods

The specified retention periods may be extended accordingly if, in individual cases, in particular if the data is processed for different purposes, there is a longer statutory or contractual retention period.

5. Badge scanning

We collect and process your personal data so that partners and exhibitors of the Robotix Impact Summit can contact you after the end of the event (direct advertising).

If you have the QR code on your participant badge scanned by an exhibitor or partner, we will provide them with the following data: Title, first and last name, company, function, postal address and e-mail address.

Scanning may take place during the event, in particular at exhibition stands, on stages or in selected interactive formats (e.g. sponsored activity areas).

By authorising the scanning of your badge, you expressly consent to the described data transfer to the respective exhibitor or partner and to the processing of your personal data. The lawfulness of this processing is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR.

You can revoke your consent at any time with effect for the future.

6. Right of objection and cancellation at any time

You have the right to object to the processing of your data at any time for reasons arising from your particular situation if the legal requirements are met (Art. 21 para. 1 GDPR).

If you object to the processing of your data for advertising purposes (Art. 21 para. 2 GDPR) or wish to revoke your consent, simply send a short message to our data protection officer by e-mail to datenschutz@managementcircle.de or by post to Management Circle AG, Data Protection Department, Düsseldorfer Str. 38, 65760 Eschborn/Ts. Your data will then no longer be processed for the advertising purposes covered by the objection to advertising or the revocation of consent.

This will not affect the lawfulness of the processing carried out prior to the objection or revocation.

In order to observe and permanently ensure your objection to advertising, we will collect the data required for this (name, address, email address) in accordance with Art. 21 para. 3 GDPR in conjunction with Art. 17 para. 3 b, b) GDPR. Art. 17 para. 3 b, 6 para. 1 c, f GDPR in our internal advertising block list in order to store it permanently - only for this purpose. In this way, we ensure that your address does NOT re-enter our database as part of general research and that you may receive advertising from us again. If your data were to be completely deleted, there would be precisely this risk of your address being collected again. This procedure of using an advertising blacklist to prevent re-admission to an advertising mailing list after cancellation is also explicitly recommended by the data protection authorities. In this context, we refer to the statements of the "Düsseldorfer Kreis", the working group of the Conference of Data Protection Commissioners of the Federal and State Governments (see the following link, in particular point 5.1 "Objection to advertising and request for data deletion").https://www.datenschutzkonferenz-online.de/media/oh/OH-Werbung_Februar%202022_final.pdf

7. Our data protection officer

If you have any questions or concerns regarding data protection or data security, you can contact our data protection team by email at

datenschutz@managementcircle.de

or by post at Management Circle AG, Data Protection Team, Düsseldorfer Str. 38, 65760 Eschborn/Ts., Germany.

If you have a confidential or personal matter, you can contact our Data Protection Officer directly at

datenschutzbeauftragter@managementcircle.de

or by post at Management Circle AG, Data Protection Officer, Düsseldorfer Str. 38, 65760 Eschborn/Ts., Germany.

8 What are cookies and what are they used for?

a. Cookies

Cookies are small text files that are transferred to your computer's hard drive via your web browser or other programmes. These are stored locally on your computer's hard drive and kept ready for later retrieval.

If you click on the "Ok" button in the consent banner on our websites, you declare your revocable consent to the use of cookies described there at any time (Art. 6 para. 1 a GDPR).

b. Use of cookies

We use cookies,

  • to enable and ensure the necessary technical functions (e.g. login recognition, shopping basket) (Art. 6 para. 1 b, f GDPR)
  • to make our website user-friendly and to optimise it to your needs (Art. 6 para. 1 a GDPR)
  • to evaluate visits to our website in pseudonymised form for marketing and optimisation purposes (Art. 6 para. 1 a GDPR) (web tracking) and
  • and to observe the rejection of cookies and/or the revocation of your consent to the use of cookies ("Do not track or retarget" cookies) (Art. 6 para. 1 c,f GDPR)

Under certain circumstances, third-party cookies are also set to enable third-party functions (e.g. integration of YouTube videos).

Session cookies are only used for the respective session (session cookies). These cookies are deleted at the end of the session, i.e. when you leave our website or close the browser window.

Other cookies remain on your end device for a longer period of time and enable us or the services used on our website (see 8., 9. below) to recognise your browser on your next visit (persistent cookies).

c. Deactivation of cookies/withdrawal of your consent

If you wish to withdraw your consent and deactivate pseudonymised web tracking and retargeting, please click here:

In the window that opens, remove the green tick next to "Marketing" and then click on "Ok". This will store a cookie on your end device that stops both the pseudonymised data collection on our website and the transmission of the pseudonymised cookie ID to our advertising networks for retargeting.

Please note that if you delete all cookies on your end device, the "Do not track or retarget" cookies will also be deleted to comply with the cancellation.

You can set your web browser so that it notifies you when cookies are set or rejects all or at least certain cookies (e.g. only third-party cookies) in order to prohibit web tracking and retargeting in principle. However, if you deactivate cookies using your browser, you will no longer be able to use various functions on our website.

You can use the following links to find out about this option for the most commonly used browsers:

Internet Explorer: https://support.microsoft.com/de-de/windows/l%C3%B6schen-und-verwalten-von-cookies-168dab11-0753-043d-7c16-ede5947fc64d
Firefox: https://support.mozilla.org/en-US/kb/cookies-information-websites-store-on-your-computer?redirectslug=Cookies&redirectlocale=de
Google Chrome: https://support.google.com/chrome/answer/95647?hl=de
Safari: https://support.apple.com/de-de/guide/safari/sfri11471/mac
Opera: https://www.opera.com/browser/tutorials/security/privacy/

9. web tracking

a. Google Analytics

If you click on the consent banner on our web pages, this website uses functions of the web analysis service Google Analytics, which is provided by Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyse the behaviour of website visitors. In doing so, the website operator receives various usage data, such as page views, length of visit, operating systems used and origin of the user. This data is assigned to the user's end device. It is not assigned to a user ID.

Furthermore, with Google Analytics we can, among other things record your mouse and scroll movements and clicks. Google Analytics also uses various modelling approaches to supplement the recorded data records and uses machine learning technologies for data analysis.

Google Analytics uses technologies that are stored on your computer and enable the recognition of the user for the purpose of analysing user behaviour (e.g. cookies or device fingerprinting). The information collected by Google about the use of this website is generally transmitted to a Google server in the USA and stored there.

The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG. Consent can be revoked at any time.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https: //privacy.google.com/businesses/controllerterms/mccs/. In addition, Google has undertaken to continue to comply with the self-imposed obligations under the former Privacy Shield Agreement and now the EU-U.S. Data Privacy Framework.

IP anonymisation

We have activated the IP anonymisation function on this website. As a result, your IP address will be shortened and thus anonymised by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area prior to transmission to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there.

Google will use this information on behalf of the operator of this website to analyse your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

Browser plugin

You can prevent the collection of data generated by the cookie and related to your use of the website (including your shortened IP address) and the processing of your data by Google by downloading and installing the browser plugin available at the following link: https: //tools.google.com/dlpage/gaoptout?hl=de.

You can find more information on how Google Analytics handles user data in Google's privacy policy: https: //support.google.com/analytics/answer/6004245?hl=de.

b. Google Tag Manager

We use Google Tag Manager, which is provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Tag Manager provides a technical platform for executing and controlling other web services and web tracking programmes by means of so-called "tags". This data sent by individual tags integrated in the Google Tag Manager is merged, stored and processed by the Google Tag Manager under a standardised user interface. The Google Tag Manager itself does not create any user profiles, does not store any cookies and does not carry out any independent analyses. It is only used to manage and play out the tools integrated via it. However, Google Tag Manager records your IP address, which may also be transmitted to Google's parent company in the United States.

Google will store the data relevant to the function of the Google Tag Manager for as long as is necessary to fulfil the booked web service. Data collection and storage are anonymised. If there is any personal reference, the data will be deleted immediately, provided that it is not subject to any statutory retention obligations. In any case, the deletion takes place after expiry of the retention obligation.

You can prevent the collection and forwarding of personal data to Google (in particular your IP address) and the processing of this data by Google by deactivating the execution of script code in your browser, installing a script blocker in your browser or activating the "Do Not Track" setting in your browser. You can also prevent Google from collecting the data generated by the Google cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link http://tools.google.com/dlpage/gaoptout?hl=de. You can find Google's security and data protection principles at https://policies.google.com/privacy.

The use of Google Tag Manager is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the fast and uncomplicated integration and management of various tools on its website. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

c. Google Ads

The website operator uses Google Ads, an online advertising programme of Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Ads enables us to display adverts in the Google search engine or on third-party websites when the user enters certain search terms into Google (keyword targeting). Furthermore, targeted adverts can be displayed based on the user data available at Google (e.g. location data and interests) (target group targeting). As the website operator, we can evaluate this data quantitatively by analysing, for example, which search terms led to the display of our advertisements and how many advertisements led to corresponding clicks.

The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG. Consent can be revoked at any time.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https: //policies.google.com/privacy/frameworks and https://privacy.google.com/businesses/controllerterms/mccs/. In addition, Google has undertaken to continue to comply with the self-imposed obligations under the former Privacy Shield Agreement and now the EU-U.S. Data Privacy Framework.

Google Ads Remarketing

This website uses the functions of Google Ads Remarketing. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

With Google Ads Remarketing, we can assign people who interact with our online offer to specific target groups in order to subsequently display interest-based advertising in the Google advertising network (remarketing or retargeting).

Furthermore, the advertising target groups created with Google Ads Remarketing can be linked to Google's cross-device functions. In this way, interest-based, personalised advertising messages that have been adapted to you depending on your previous usage and surfing behaviour on one end device (e.g. mobile phone) can also be displayed on another of your end devices (e.g. tablet or PC).

If you have a Google account, you can object to personalised advertising by clicking on the following link: https: //www.google.com/settings/ads/onweb/.

The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG. Consent can be revoked at any time.

Further information and the data protection provisions can be found in Google's privacy policy at: https: //policies.google.com/technologies/ads?hl=de.

Google Conversion Tracking

This website uses Google Conversion Tracking. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

With the help of Google conversion tracking, Google and we can recognise whether the user has carried out certain actions. For example, we can analyse which buttons on our website were clicked how often and which products were viewed or purchased particularly frequently. This information is used to create conversion statistics. We find out the total number of users who have clicked on our adverts and what actions they have taken. We do not receive any information with which we can personally identify the user. Google itself uses cookies or comparable recognition technologies for identification purposes.

The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG. Consent can be revoked at any time.

You can find more information about Google Conversion Tracking in Google's privacy policy: https: //policies.google.com/privacy?hl=de.

d. Pardot

We use the Pardot Marketing Automation System ("Pardot MAS") from Pardot LLC, 950 E. Paces Ferry Rd. Suite 3300 Atlanta, GA 30326, USA ("Pardot") on our websites. Pardot is a special software for recording and analysing the use of a website by website visitors. Insofar as Pardot LLC processes personal data, the processing is carried out exclusively on our behalf and in accordance with our instructions. We have concluded an individual agreement with Pardot LLC to ensure that Pardot LLC complies with the EU Data Protection Directive.

When you visit our website, Pardot MAS records your click path and uses this to create an individual user profile using a pseudonym. Cookies are used for this purpose, which enable your browser to be recognised. By agreeing to the use of cookies when you use our website for the first time by confirming the so-called cookie acceptance banner or by continuing to use our website, you also agree to the use of cookies from Pardot.

You can revoke your consent at any time with effect for the future. To do so, please use the contact details provided at the end of this privacy policy. In addition, you can deactivate the creation of pseudonymised user profiles at any time by configuring your Internet browser so that cookies from the domain "pardot.com" are not accepted. However, this may lead to certain restrictions in the functions and user-friendliness of our website.

e. Use of the SalesViewer® technology

This website uses SalesViewer® technology from SalesViewer® GmbH to collect and store data for marketing, market research and optimisation purposes on the basis of the website operator's legitimate interests (Article 6(1)(f) GDPR). For this purpose, a javascript-based code is used to collect company-related data and the corresponding use. The data collected using this technology is encrypted using a non-reversible one-way function (known as hashing). The data is immediately pseudonymised and is not used to personally identify the visitor to this website. you can object to the collection and storage of data at any time with effect for the future by clicking on this link to prevent the collection by SalesViewer® within this website in the future: https: //www.salesviewer.com/de/opt-out/

An opt-out cookie for this website will be stored on your device. If you delete your cookies in this browser, you must click this link again.

10. logging

Every time a visitor accesses this website, data about this process is temporarily stored in a log file (server log files) and processed (Art. 6 para. 1 c, f GDPR). These are

  • a description of the type and version of the web browser used
  • the operating system used
  • the referrer URL category
  • the host name of the accessing end device
  • Date and time of the server enquiry
  • IP address.

The processing of this so-called server log data is necessary to provide the service for technical reasons and then to ensure system security or for documentation purposes. The data is anonymised for processing for technical purposes or to ensure system security after seven days at the latest by shortening the IP address, unless further storage of the IP address is required for documentation purposes. (Art. 6 para. 1 c, Art. 5 para. 2, Art. 7 para. 1 GDPR). Further analysis of this data is anonymised for statistical purposes.

11. social media

a) Online presence in social media

We maintain online presences within social networks and platforms in order to communicate with the customers, interested parties and users active there and to inform them about our services.

We would like to point out that user data may be processed outside the European Union. This may result in risks for users because, for example, it could make it more difficult to enforce users' rights. With regard to providers who have recognised the EU standard contractual clauses, we would like to point out that they thereby undertake to comply with the data protection standards of the EU.

Furthermore, user data is generally processed for market research and advertising purposes. For example, user profiles can be created from user behaviour and the resulting interests of users. The user profiles can in turn be used, for example, to place adverts inside and outside the platforms that presumably correspond to the interests of the users. For these purposes, cookies are generally stored on the user's computer, in which the user's usage behaviour and interests are stored. Furthermore, data can also be stored in the user profiles independently of the devices used by the users (especially if the users are members of the respective platforms and are logged in to them).

The processing of users' personal data is based on our legitimate interests in effective user information and communication with users in accordance with Art. 6 para. 1 lit. f. GDPR. GDPR. If the users are asked by the respective providers of the platforms for consent to the data processing described above, the legal basis for the processing is Art. 6 para. 1 a-., Art. 7 GDPR.

For a detailed description of the respective processing and the possibilities of objection (opt-out), we refer to the following linked information from the providers, and also in the case of requests for information and the assertion of user rights, we would like to point out that these can be asserted most effectively with the providers. Only the providers have access to the user's data and can take appropriate measures and provide information directly. If you still need help, you can contact us.

b) What happens with embedded YouTube videos?

YouTube videos are embedded on our website, which are stored on YouTube (responsible is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland), but can be played directly on our website. To protect your privacy, you must first activate the videos on our pages.

If you activate or play the videos, cookies from YouTube or DoubleClick by Google may be stored and/or read on your end device and data may be transferred to YouTube or DoubleClick by Google (both Google, USA), such as your IP address and cookie ID, the specific address of the page you accessed on our site, system date and time of access, and your browser ID. For the purposes and scope of data collection and processing by YouTube or DoubleClick by Google, please refer to the information provided by Google: https: //www.google.de/intl/de/policies/privacy/.

If you do not want YouTube or DoubleClick by Google to receive data about you through the use of our website, you must not activate the videos.

Once the video has been activated, data is transmitted regardless of whether you have a user account with YouTube or Google that you are logged into or whether you do not have a user account. If you are logged in, this data can be directly assigned to your account. If you want to avoid this as far as possible, you must log out before activating the video.

12. data protection information for photo and video recordings at our conferences and congress fairs

Photographs and films are taken at our events. With the following data protection information, we would like to inform you about the processing of this data and your rights.

Which of your data do we process? In addition to the actual photos and film recordings, so-called "EXIF" data (Exchangeable Image File) is also stored. This is a standard for the storage of photo information.

For what purposes do we use this data? We process photo and video recordings as part of our events, event documentation and for the public relations work of Management Circle AG. Individual recordings may therefore be published in online and print media as well as social media channels of the controller, unless you have objected in individual cases. These are in particular, but not exclusively

  • Streaming platforms for the transmission of event content from our conferences and congress trade fairs
  • The organiser's print media and digital formats (folders, brochures)
  • Own website and blogs
  • Social media channels

Legal basis: The legal basis is the legitimate interest of the controller within the meaning of Art. 6 para. 1 lit. f GDPR in press and public relations work and the presentation of activities. In certain cases, Sections 22, 23 KUG are also the legal basis for processing.
Forwarding: In addition to the employees entrusted with press and public relations work, we may forward image material to bodies involved in the creation of recordings and/or publications and their distribution (e.g. photographers, PR agencies or representatives of the press who report on the event and the organiser's activities for journalistic and editorial purposes).

Where is the data processed? There are no plans to transfer thedata to recipients in a third country (outside the EU) or to an international organisation.

Duration of storage: The data will be deleted at the end of its use or after two years at the latest. If they are stored for longer for historical purposes, processing will be restricted accordingly.

13. video conferencing software

a. Online seminars and webinars via "Zoom"

Purpose of processing: We use the "Zoom" tool to conduct online seminars and/or webinars (hereinafter: "online meetings"). "Zoom" is a service provided by Zoom Video Communications, Inc. based in the USA. In the case of a recording, the purpose is to provide content for registered participants who were unable to actively participate in the online event at short notice and/or to follow up with our event partners.

Management Circle AG isresponsible for data processing that is directly related to the organisation of "online meetings". Note: If you access the "Zoom" website, the provider of "Zoom" is responsible for data processing. However, it is only necessary to access the website to use "Zoom" in order to download the software for using "Zoom".

What data is processed? Various types of data are processed when you use Zoom. The scope of the data also depends on the data you provide before or when participating in an "online meeting".

The following personal data is processed:

  • User details: first name, surname, telephone (optional), email address, password (if "single sign-on" is not used), profile picture (optional), department (optional)
  • Meeting metadata: Topic, description (optional), participant IP addresses, device/hardware information
  • For recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of the online meeting chat.
  • When dialling in by telephone: details of the incoming and outgoing telephone number, country name, start and end time. If necessary, further connection data such as the IP address of the device can be saved.
  • Text, audio and video data: You may have the opportunity to use the chat, question or survey functions in an "online meeting". In this respect, the text entries you make are processed in order to display them in the "online meeting" and, if necessary, to log them. In order to enable the display of video and the playback of audio, the data from the microphone of your end device and from any video camera of the end device will be processed accordingly for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time via the "Zoom" applications. To take part in an "online meeting" or enter the "meeting room", you must at least provide information about your name.

Scope of processing: If we want to record "online meetings", we will inform you transparently in advance and - if necessary - ask for your consent.

If it is necessary for the purposes of logging the results of an online meeting, we will log the chat content. However, this will not usually be the case.

In the case of webinars, we may also process the questions asked by webinar participants for the purposes of recording and following up webinars.

If you are registered with "Zoom" as a user, reports on "online meetings" (meeting metadata, telephone dial-in data, questions and answers in webinars, survey function in webinars) can be stored for up to one month at "Zoom".
Automated decision-making within the meaning of Art. 22 GDPR is not used.

Legal basis for data processing: Since the use of "Zoom" is an elementary component in the organisation of online meetings, Art. 6 para. 1 f) GDPR is the legal basis for data processing. In these cases, we are interested in the effective organisation of online meetings. Otherwise, the legal basis for data processing when conducting "online meetings" is Art. 6 para. 1 b) GDPR, insofar as the meetings are conducted within the framework of contractual relationships. In the case of recording the webinar, the legal basis is Art. 6 para. 1 lit. a GDPR.

Recipients / disclosure of data: Personal data processed in connection with participation in "online meetings" will not be disclosed to third parties unless they are specifically intended for disclosure. Please note that content from online meetings and face-to-face meetings is often used to communicate information with customers, interested parties or third parties and is therefore intended to be passed on.

Other recipients: The provider of "Zoom" necessarily receives knowledge of the above-mentioned data, insofar as this is provided for in our order processing contract with "Zoom".

Data processing outside the European Union: "Zoom" is a service provided by a provider from the USA. Personal data is therefore also processed in a third country. We have concluded an order processing contract with the provider of "Zoom" that meets the requirements of Art. 28 GDPR. An adequate level of data protection is guaranteed by the conclusion of the so-called EU standard contractual clauses.

The recording is made available for a limited period of time via a separate Management Circle cloud and deleted 4 weeks after the end of the webinar.

b. Conceptboard

The Conceptboard software from Digital Republic Media Group GmbH (Mansfelder Str. 56, 06108 Halle (Saale)) will be used for the virtual collaboration of distributed teams. Registration on the online whiteboard is not required. The software can be used without registration and without entering a real name. Collaboration in Conceptboard takes place on interactive workspaces (the "boards"). Users can transfer data to these boards. If a user shares a board with other users, some of this data (e.g. user names, optional profile pictures, contributed content, information about times of participation) is also shared to enable collaboration. Irrespective of the information provided above, Conceptboard's privacy policy applies(https://conceptboard.com/de/privacy/).

14 Surveys

We collect your answers to individual questions as part of surveys. Participation in surveys is voluntary. We use the survey results to create anonymous analyses that have no reference to you personally. To conduct these surveys, we use "Microsoft Forms", an online service provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA. You can find more information about Microsoft Forms online at https://support.microsoft.com/de-de/forms.

The legal basis for data processing in the survey is our legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR in improving our products and services. The survey is sent in the form of a link to the email address you have provided to us. The survey is anonymised, so you do not have to provide any personal data. However, Microsoft may collect metadata such as your IP address when you access the web application.

Data processing by Microsoft takes place in a European data centre. In the event that data is nevertheless processed in the United States, the EU standard contractual clauses apply between Microsoft and us. These ensure a level of data protection in accordance with the GDPR when data is transferred to the United States. Further information can be found in Microsoft's privacy policy, available at: https: //privacy.microsoft.com/de-de/privacystatement. In addition, Google has undertaken to continue to comply with its self-imposed obligations under the former Privacy Shield Agreement and now the EU-U.S. Data Privacy Framework.

We store your data for as long as this is necessary to carry out the survey.

15th use of the "Robotix Impact Summit" app

There is an accompanying event app for the Robotix Impact Summit 2026.

All participants can access this app.

When using this app, personal data will be processed. Both the security and transparency of the processed data are important to us. We therefore inform you below about the purpose, type and legal basis of data processing.

Personal data is any information relating to an identified or identifiable natural person (Art. 4 para. 1 GDPR).

We automatically process the personal data that you provide to us when registering for your participation in the Robotix Impact Summit and the associated organisational activities.

The following data from your registration will be transferred to the app

Surname, first name, company, position, email address, customer number

Participants have the option of enriching their app profile with further information such as a profile picture and additional information for networking with other participants.

We process the data to enable you to conveniently use the event app and its various areas. The legal basis for this processing is Art. 6 para. 1 b GDPR (fulfilment of contract).

16 How can you exercise your data protection rights?

If you have any questions about the processing of your personal data by us, we will of course be happy to provide you with information about the data concerning you (Art. 15 GDPR).

If the legal requirements are met, you also have the right to rectification (Art. 16 GDPR), erasure (Art. 17 GDPR), restriction of processing (Art. 18 GDPR), objection to processing (Art. 21 GDPR) and the right to data portability (Art. 20 GDPR).

In all these cases, please contact our data protection officer (see 3. above) at the communication addresses given there.

Finally, you have the right to lodge a complaint with a competent data protection supervisory authority (Art. 77 GDPR, Section 19 BDSG).

17 Changes

From time to time it is necessary to adapt the content of this privacy policy. We therefore reserve the right to amend it at any time. We will also publish the amended version of the data protection information here. If you visit us again, you should therefore read the data protection information again.

Status: 19 May 2026

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